Set up your business

For owners. The first time ByteBarn POS opens on a computer, it asks how you want to start.

• Create Business sets up a new business on this till. Start here for your first till.
• Join an Existing Business adds this till to a business you’ve already set up on another till and linked to ByteBarn Cloud.

Setup takes four steps. Back returns to an earlier step without losing what you’ve entered.

1. Business information

Shown on every receipt:

• Business Name (the only required field)
• Address, Postal Address (optional), Phone
• Tax Number: your KRA PIN or VAT number
• Logo (optional): PNG, JPG, SVG or WEBP

2. Preferences

• Currency: KES — Kenyan Shilling or USD — US Dollar. With KES, amounts at the till are rounded to whole shillings.

• Charge tax (VAT) on sales: tick it if you’re VAT-registered. You can change it later in Settings.

• Tax Rate (%): 16 to start with.

• How do your prices work? The starting choice for each new product’s price:

  • Prices include VAT: the price you type is what the customer pays.
  • Prices exclude VAT (selected to start with): you type the price before VAT, and VAT is added to it.

  Each product can still use either; see Add your first products.

• Receipt Footer: the line at the bottom of every receipt.

3. Administrator

The account with full access to this till: yours, usually.

• Name and Username (at least 3 characters).
• A Password (at least 6 characters, typed twice), a PIN (4 to 6 digits), or both. A PIN is quicker at the till.

4. License, Terms & Privacy

Read the End-User License Agreement, the Terms and Conditions and the Privacy Notice, tick the box to agree, and select Finish setup.

Done

The last screen shows the administrator’s username, password and PIN once. Write them down: they’re stored encrypted, so nobody can look them up later, and without another admin account they can’t be reset.

Select Continue to Login and log in with them. Next: add your first products.